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Finances

As part of the Parish Council's commitment to openness and transparency, the following financial documents can be viewed on this page:

Thurston's Financial Regulations

For a summary of the Budget for the Three Years from 2018-2021 please click here. 

In producing its accounts, the parish council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2014 and the Accounts and Audit Regulations 2015 and the The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020.

Accounts for the year 2019-2020

Due to COVID-19, the National Association of Local Councils (NALC) has been engaging with government around local council audit time frames for audit for the year 2019-2020. Final regulations were published on 7 April 2020 and will come into force on 30 April 2020. These extend the statutory audit deadlines for 2019/20.

Statutory dates that have been amended are:

  • The publication date for final, audited, accounts for local councils will move from 30 September to 30 November 2020
  • To give local councils more flexibility, the requirement for the public inspection period to include the first 10 working days of July has been removed. Instead, local councils must commence the public inspection period on or before the first working day of September 2020

This means that draft accounts, for the year ending 31 March 2020, must be approved by 31 August 2020 at the latest or maybe approved earlier where possible.

Authorities must publish the dates of their public inspection period this year, and the government recommends that they provide public notice on their websites (where available) when the public inspection period would usually commence, explaining why they are departing from normal practice for 2020. 

At a meeting, due in law to be held by 31 August 2020, Thurston Parish Council will be expected to review a number of documents which make up the Annual Governance and Accountability Return (AGAR) which will be submitted, along with supporting documentation to the external auditors, PKF Littlejohn, to enable them to carry out a limited assurance review.

Under the amended legislation, there is no change to the requirement for all smaller authorities to complete and approve an Annual Return, now known as the Annual Governance and Accountability Return (AGAR), and to provide for public rights.

In accordance with The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 the accounting records for the financial year ending 31 March 2020, (which includes all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records) will be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and will include the first 10 working days of September 2020. As stated above, to give local councils more flexibility, the requirement for the public inspection period to include the first 10 working days of July has been removed. Instead, local councils must commence the public inspection period on or before the first working day of September 2020. The period set by the Responsible Financial Officer for Thurston for inspection for the year ending 31 March 2020 will cover the period 4 August to 14 September 2020 inclusive.

For details of the dates set for Thurston please use this link to download the details which will also include an article on: Local Authority Accounts: A Summary of Your Rights. 

For a copy of the detailed guide produced by the National Audit Office 'Local authority accounts: a guide to your rights' please click here to download the guide. 

In accordance with the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Local Government Transparency Code 2015 there is a requirement to publish a number of documents on a public website - all of which are available to download direct from this website:

For the Accounts relating to 2019 -2020, please view the relevant documents as listed below:

  Unaudited Annual Governance and Accountability Return (AGAR)
Signed Annual Internal Audit Report of the AGAR Internal Audit Report for year ending 31 March 2020
Approved Statement of Accounts for the year ending 31 March 2020 Approved Reserve Position for the year ending 31 March 2020
Explanation of Variances for the year ending 31st March 2020 Asset Register for year ending 31 March 2020
Year-end Bank Reconciliation to 31 March 2020 Risk Assesment and Management (Financial) Schedule for 2019 -2020
Budget versus actual expenditure end of year review to 31 March 2020 Budget versus actual expenditure review to 31 December 2019
Budget versus actual expenditure review to 30 September 2019 Budget versus actual expenditure review to 30 June 2019
Donations for year ending 31 March 2020  Internal control review February 2020
Internal control review December 2019 Internal control review August 2019
Internal control review May 2019 Finalised budget for 2019 - 2020

 

CONCLUSION OF EXTERNAL AUDIT FOR THE YEAR ENDING 31 MARCH 2019

The External Auditors, PKF Littlejohn LLP have now completed their review of the Annual Governance & Accountability Return (AGAR) for Thurston Parish Council for the year ended 31 March 2019.  On the basis of their review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR) and on the information contained within that document, along with supporting documents, in their opinion there are no matters which have given cause for concern and that the information contained within the AGAR has been produced in accordance with relevant legislation, regulatory requirements and Proper Practices.

For a copy of the notice of conclusion of audit please click here.

For a copy of Sections 1 and 2 of the AGAR please click here.

To view the External Auditor Report and Certificate please click here.

EXTERNAL AUDIT FOR THE YEAR ENDING 31 MARCH 2019

Every smaller authority in England that either receives gross income or incurred gross expenditure exceeding £25,000 must complete Part 3 of the Annual Governance and Accountability Return (AGAR) at the end of each financial year in accordance with Proper Practices. The Annual Governance and Accountability Return is made up of three parts, pages 3 to 6:

• The annual internal audit report is completed by the authority’s internal auditor.
• Sections 1 and 2 are to be completed and approved by the authority.
• Section 3 is completed by the external auditor and will be returned to the authority.

An authority, such as Thurston Parish Council, with either gross income or gross expenditure exceeding £25,000 must send to the appointed external auditor:

• the Annual Governance and Accountability Return Sections 1, 2 and 3, together with
• a bank reconciliation as at 31 March 2019
• an explanation of any significant year on year variances in the accounting statements
• notification of the commencement date of the period for the exercise of public rights
• Annual Internal Audit Report 2018/19

PERIOD FOR THE EXERCISE OF PUBLIC RIGHTS FOR THE YEAR ENDING 31 MARCH 2019

In accordance with The Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 the accounting records for the financial year ending 31 March 2019, (which includes all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records) shall be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and including the first 10 working days of July. The period set by the Responsible Financial Officer for Thurston for inspection for this year covers the period 3 June to 12 July 2018 inclusive. To view further details on the dates of the period for the exercise of public rights including information on Local Authority Accounts: A Summary of Your Rights please click here to view the file. For the detailed guide produced by the National Audit Office 'Local authority accounts: a guide to your rights' please click here to download the guide.

For the Accounts relating to 2018 - 2019 please view the relevant documents as listed below:

External Auditor Report and Certificate 2018/19 Audited AGAR - Sections 1 and 2
Unaudited AGAR - including Annual Audit Report and Sections 1 and 2  Variances for the year on year 2018 - 2019
Statement of Accounts for year ending 31 March 2019  Asset Register for period ending 31 March 2019
Annual Internal Audit Report - year 2018 - 2019  Year End Bank Reconciliation 31 March 2019
Budget versus Actual Expenditure Review - end of year March 2019 Budget versus Actual Expenditure Review - December 2018
Budget versus Actual Expenditure Review - September 2018  Budget versus Actual Expenditure Review - June 2018
Donations for year ending 31 March 2019 Internal Control Review - February 2019
Internal Control Review - November 2018  Internal Control Review - August 2018
Internal Control Review - June 2018 Finalised Budget for 2018 - 2019

 

CONCLUSION OF EXTERNAL AUDIT FOR THE YEAR ENDING 31 MARCH 2018

The External Auditors, PKF Littlejohn LLP have now completed their review of the Annual Governance & Accountability Return (AGAR) for Thurston Parish Council for the year ended 31 March 2018.  On the basis of their review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR) and on the information contained within that document, along with supporting documents, in their opinion there are no matters which have given cause for concern and that the information contained within the AGAR has been produced in accordance with relevant legislation, regulatory requirements and Proper Practices. For a copy of the notice of conclusion of audit please click here. For a copy of Sections 1 and 2 of the AGAR please click here. To view the External Auditor Report and Certificate please click here.

For the Accounts relating to 2017 -2018, please view the relevant documents as listed below:

Annual Internal Audit Report from the AGAR Annual Governance Statement from the AGAR
Unaudited Accounting Statements from the AGAR Variances for the year on year 2017 / 2018
Statement of Accounts for 2017 - 2018 Asset Register as at 31 March 2018
Reserve Position as at 31 March 2018 Annual Internal Audit Report for 2017-2018
Year End Bank Reconciliation - 31 March 2018 Period of exercise of public rights for 2017-2018

Whilst Thurston Parish Council is not subject to the Local Government Transparency Code 2015 it has decided, in light of it's commitment to openness and transparency, to make public details of spending on all goods and services that fall above a £500 threshold available for the public to view.

Navigate to each document by means of the links below:

Expenditure totalling £500 or more for the period ending 31.03.20 Expenditure totalling £500 or more for the period ending 31.12.19
Expenditure totalling £500 or more for the period ending 30.09.19 Expenditure totalling £500 or more for the period ending 30.06.19
Expenditure totalling £500 or more for the period ending 31.03.19  Expenditure totalling £500 or more for the period ending 31.12.18
Expenditure totalling £500 or more for the period ending 30.06.18  Expenditure totalling £500 or more for the period ending 30.09.18