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Finances inc. Financial Transparency

As part of the Parish Council's commitment to openness and transparency, the following financial documents can be viewed on this page:

Thurston's Financial Regulations - to download a copy of the latest financial regulations as adopted by Thurston Parish Council please use this link>>

Annual Budget

The Parish Council’s annual budget gives an estimated detail of income and expenditure for the year and can be found in this section. Management of Council’s income and expenditure is delivered through the Council as a corporate body, as well as being monitored by the Policy and Resources Committee.

Parish Council Budget 2022 - 2023 Narrative  Parish Council Budget 2022 - 2023 Adopted  Parish Council Budget 2021 -2022 Adopted
Parish Council Budget 2020 - 2021 COVID-19 Parish Council Budget 2020 - 2021 Adopted Parish Council Budget 2019 - 2020 
Parish Council Budget 2018 - 2019 Parish Council Budget 2017 - 2018 Parish Council Budget 2016 - 2017

Accounts for the year ending 31 March 2022

In accordance with the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Local Government Transparency Code 2015, there is a requirement for the parish council to publish a number of documents on a public website - all of which are available to download direct from this website. Please note that in order to comply with the Accounts and Audit Regulations, it is stipulated that the Parish Council must provide a scanned version of the Annual Governance and Accountability Return (AGAR).  Unfortunately, this is inaccessible to screen readers, so this Council has chosen to publish the full, signed, AGAR in a slightly more accessible format.

In accordance with the accounting records for the financial year ending 31 March 2022, (which includes all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records) were made available for inspection by any person interested, during a period of 30 working days set by the smaller authority which must include the first 10 working days of July 2022. 

For details of the dates set for Thurston please use this link to download the details which also include an article on: Local Authority Accounts: A Summary of Your Rights. 

For a copy of the detailed guide produced by the National Audit Office 'Local authority accounts: a guide to your rights' please click here to download the guide. 

  Unaudited Accounts for the year ending 31 March 2022
Approved Statement of Accounts for the year ending 31 March 2022 Year-end Bank Reconciliation ending 31 March 2022
Explanation of High Reserves held at 31 March 2022 Explanation of Significant Variances for year ending 31 March 2022
Draft Summary of Accounts for year ending 31 March 2022 Budget versus Actual Income and Expenditure review - Quarter 4
Asset Register for year ending 31 March 2022 Internal Control Policy for 2021 -2022
Donatiions for the year ending 31 March 2022  Risk Assessment and Management (Financial) for 2021-2022
Risk Management Strategy 2021 - 2022 Internal Control Audit Review - Quarter 4
Internal Control Audit Review - Quarter 3 Budget versus Actual Income and expenditure review - Quarter 2
Internal Control Audit Review - Quarter 2  Budget versus Actual income and expenditure review - Quarter 1
Internal Control Audit Review - Quarter 1 Finalised Budget for 2021 - 2022

 Conclusion of audit for the year ending 31 March 2021

The limited assurance review for Thurston has now been completed by the External Auditors: PKF Littlejohn LLP.

The Accounts and Audit Regulations 2015 (SI 2015/234) as amended by the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404) set out what the Parish Council must do at the conclusion of the review. In summary, we are required to:

  • Prepare a “Notice of conclusion of audit” which details the rights of inspection, in line with the statutory requirements. We attach a pro forma notice you may use for this purpose.
  • Publish the “Notice” along with the certified AGAR (Sections 1, 2 & 3) before 30 September, which must include publication on the smaller authority’s website. This deadline has been extended from 30 September 2020 for 2019/20 only as a result of the restrictions imposed by the government to prevent the spread of Covid-19. (Please note that when the statute and regulations were amended in 2014 and 2015, they did not include a requirement for the length of time for which the “Notice” must be published. There is no requirement for the “Notice” to be publicly accessible for 5 years, as there is for the AGAR and the external auditor report and certificate. The previous statute required 14 days; but it is now up to the authority to make this decision).
  • Keep copies of the AGAR available for purchase by any person on payment of a reasonable sum.
  • Ensure that Sections 1, 2 and 3 of the published AGAR remain available for public access for a period of not less than 5 years from the date of publication.

For all relevant documents as detailed above please see the box below headed up "For the Accounts relating to 2020 -2021, please view the relevant documents as listed below.

 Accounts for the year 2020 - 2021

At its meeting on 5 May 2020, Thurston Parish Council reviewed a number of documents which made up the Annual Governance and Accountability Return (AGAR) which, following approval, were submitted, along with supporting documentation to the external auditors, PKF Littlejohn, to enable them to carry out a limited assurance review.

In accordance with the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Local Government Transparency Code 2015, there is a requirement for the parish council to publish a number of documents on a public website - all of which are available to download direct from this website.

Notice of the Conclusion of Audit  
External Auditor Report and Certificate (Section 3 of the AGAR) Audited Accounts (Sections 1 and 2 of the AGAR)
Internal Audit for the year ending 31 March 2021 Unaudited Annaul Governance Statement of the Annual Governance and Accountability Return (AGAR) 
Unaudited Accounting Statements of the AGAR Approved Summary of the Accounts for the year ending 31 March 2021
Approved Statement of Accounts for the year ending 31 March 2021 Explanation of High Reserves held for the year ending 31 March 2021
Approved Reserve Position for the year ending 31 March 2021 Explanation of Variances for the year ending 31 March 2021
Asset Register for the year ending 31 March 2021 Year end Bank Reconciliation for the period ending 31 March 2021
Risk Assessment and Management (Financial) for 2020-2021 Risk Management Strategy 2020-2021
Donations for the year ending 31 March 2021 Budget versus actual income and expenditure review to 31 March 2021
Budget versus actual income and expenditure review to 31 December 2020 Budget versus actual income and expenditure review to 30 June 2020
Internal Audit Review - Quarter Three Internal Audit Review - Quarters One and Two
Revised budget for 2020-2021 - COVID-19 Finalised budget for 2020-2021

In accordance with the accounting records for the financial year ending 31 March 2021, (which includes all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records) were made available for inspection by any person interested, during a period of 30 working days set by the smaller authority which included the first 10 working days of July 2021. 

For details of the dates set for Thurston please use this link to download the details which also include an article on: Local Authority Accounts: A Summary of Your Rights. 

For a copy of the detailed guide produced by the National Audit Office 'Local authority accounts: a guide to your rights' please click here to download the guide. 

Conclusion of audit for the year ending 31 March 2020

The limited assurance review for Thurston has now been completed.

The Accounts and Audit Regulations 2015 (SI 2015/234) as amended by the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404) set out what the Parish Council must do at the conclusion of the review. In summary, we are required to:

  • Prepare a “Notice of conclusion of audit” which details the rights of inspection, in line with the statutory requirements. We attach a pro forma notice you may use for this purpose.
  • Publish the “Notice” along with the certified AGAR (Sections 1, 2 & 3) before 30 November, which must include publication on the smaller authority’s website. This deadline has been extended from 30 September 2020 for 2019/20 only as a result of the restrictions imposed by the government to prevent the spread of Covid-19. (Please note that when the statute and regulations were amended in 2014 and 2015, they did not include a requirement for the length of time for which the “Notice” must be published. There is no requirement for the “Notice” to be publicly accessible for 5 years, as there is for the AGAR and the external auditor report and certificate. The previous statute required 14 days; but it is now up to the authority to make this decision).
  • Keep copies of the AGAR available for purchase by any person on payment of a reasonable sum.
  • Ensure that Sections 1, 2 and 3 of the published AGAR remain available for public access for a period of not less than 5 years from the date of publication.

For all relevant documents as detailed above please see the box below headed up "For the Accounts relating to 2019 -2020, please view the relevant documents as listed below.

Accounts for the year 2019-2020

Due to COVID-19, the National Association of Local Councils (NALC) has been engaging with government around local council audit time frames for audit for the year 2019-2020. Final regulations were published on 7 April 2020 and came into force on 30 April 2020. These extended the statutory audit deadlines for 2019/20.

Statutory dates that were amended were:

  • The publication date for final, audited, accounts for local councils will move from 30 September to 30 November 2020
  • To give local councils more flexibility, the requirement for the public inspection period to include the first 10 working days of July has been removed. Instead, local councils must commence the public inspection period on or before the first working day of September 2020

This meant that draft accounts, for the year ending 31 March 2020, had to be approved by 31 August 2020 at the latest or maybe approved earlier where possible.

Authorities must publish the dates of their public inspection period this year, and the government recommends that they provide public notice on their websites (where available) when the public inspection period would usually commence, explaining why they are departing from normal practice for 2020. 

At its meeting of 6 May 2020, Thurston Parish Council reviewed a number of documents which make up the Annual Governance and Accountability Return (AGAR) which were submitted, along with supporting documentation to the external auditors, PKF Littlejohn, to enable them to carry out a limited assurance review.

Under the amended legislation, there is no change to the requirement for all smaller authorities to complete and approve an Annual Return, now known as the Annual Governance and Accountability Return (AGAR), and to provide for public rights.

In accordance with The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 the accounting records for the financial year ending 31 March 2020, (which includes all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records) will be made available for inspection by any person interested, during a period of 30 working days set by the smaller authority and will include the first 10 working days of September 2020. As stated above, to give local councils more flexibility, the requirement for the public inspection period to include the first 10 working days of July has been removed. Instead, local councils must commence the public inspection period on or before the first working day of September 2020. The period set by the Responsible Financial Officer for Thurston for inspection for the year ending 31 March 2020 will cover the period 4 August to 14 September 2020 inclusive.

For details of the dates set for Thurston please use this link to download the details which will also include an article on: Local Authority Accounts: A Summary of Your Rights. 

For a copy of the detailed guide produced by the National Audit Office 'Local authority accounts: a guide to your rights' please click here to download the guide. 

In accordance with the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Local Government Transparency Code 2015 there is a requirement to publish a number of documents on a public website - all of which are available to download direct from this website:

For the Accounts relating to 2019 -2020, please view the relevant documents as listed below:

Notice of Conclusion of Audit Letter from Chair of the SAAA on the changes to statutory deadlines
Letter to Councils extending deadline for 2020 Audited Section 3 of the AGAR
Audited Annual Governance and Accountability Return (AGAR) Unaudited Annual Governance and Accountability Return (AGAR)
Signed Annual Internal Audit Report of the AGAR Internal Audit Report for year ending 31 March 2020
Approved Statement of Accounts for the year ending 31 March 2020 Approved Reserve Position for the year ending 31 March 2020
Explanation of Variances for the year ending 31st March 2020 Asset Register for year ending 31 March 2020
Year-end Bank Reconciliation to 31 March 2020 Risk Assesment and Management (Financial) Schedule for 2019 -2020
Budget versus actual expenditure end of year review to 31 March 2020 Budget versus actual expenditure review to 31 December 2019
Budget versus actual expenditure review to 30 September 2019 Budget versus actual expenditure review to 30 June 2019
Donations for year ending 31 March 2020  Internal control review February 2020
Internal control review December 2019 Internal control review August 2019
Internal control review May 2019 Finalised budget for 2019 - 2020

 CONCLUSION OF EXTERNAL AUDIT FOR THE YEAR ENDING 31 MARCH 2019

The External Auditors, PKF Littlejohn LLP have now completed their review of the Annual Governance & Accountability Return (AGAR) for Thurston Parish Council for the year ended 31 March 2019.  On the basis of their review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR) and on the information contained within that document, along with supporting documents, in their opinion there are no matters which have given cause for concern and that the information contained within the AGAR has been produced in accordance with relevant legislation, regulatory requirements and Proper Practices.

For a copy of the notice of conclusion of audit please click here.

For a copy of Sections 1 and 2 of the AGAR please click here.

To view the External Auditor Report and Certificate please click here.

For the Accounts relating to 2018 - 2019 please view the relevant documents as listed below:

External Auditor Report and Certificate 2018/19 Audited AGAR - Sections 1 and 2
Unaudited AGAR - including Annual Audit Report and Sections 1 and 2  Variances for the year on year 2018 - 2019
Statement of Accounts for year ending 31 March 2019  Asset Register for period ending 31 March 2019
Annual Internal Audit Report - year 2018 - 2019  Year End Bank Reconciliation 31 March 2019
Budget versus Actual Expenditure Review - end of year March 2019 Budget versus Actual Expenditure Review - December 2018
Budget versus Actual Expenditure Review - September 2018  Budget versus Actual Expenditure Review - June 2018
Donations for year ending 31 March 2019 Internal Control Review - February 2019
Internal Control Review - November 2018  Internal Control Review - August 2018
Internal Control Review - June 2018 Finalised Budget for 2018 - 2019