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Policies, Procedures and Strategy

The Council's Standing Orders are the written rules of a local council. Standing orders are essential to regulate the proceedings of a meeting. A council may also use standing orders to confirm or refer to various internal organisational and administrative arrangements. The standing orders of a council are not the same as the policies of a council but standing orders may refer to them.

To download a copy of the latest Standing Orders applicable to Thurston, reviewed February 2023, please use this link>>

The Policies & Procedures, Protocols and Terms of Reference that have been adopted by Thurston Parish Council are available below for you to download and read:

Terms of Reference for Parish Council Committees:

Policy & Resources Committee Planning Committee
Leisure and Environment Committee

Emergency Planning Committee

Council's Protocols: 

Thurston Parish Council supports the principles of openness and transparency. In accordance with the Openness of Local Government Bodies Regulations of 2014 it allows filming, recording and taking photographs at its meetings that are open to the public. It also allows the use of social networking websites (such as Twitter and Facebook) and blogging to communicate with people about what is happening, as it happens.

 To view the relevant documents associated with this please  click on any of the below links:-

Notice on Reporting at Meetings of the Parish Council or its Committees 2023 Thurston Engagement Strategy 2023
Member / Officer Protocol 2023 Pre-Planning Application Protocol 2023
Public Participation in Council & Committee Meetings Protocol 2023 Reporting at Council & Committee Meetings Protocol 2023


Policies & Procedures: common to Councillors and Staff:


Accident Policy and Procedures 2023 Appeals Procedure - Annexe to Complaints Policy
Biodiveristy Policy 2023  
Climate Awareness and Environmental Policy 2023 CIL Grant Awarding Policy 2023
CCTV Policy 2024 Communication Policy 2023
Complaints Policy Procedure 2023 Co-Option of Councillors Policy 2023
Data Protection Policy 2023 Detached Youth Work Policy 2023
Dispensation Policy 2024 Document & Electronic Data Retention Policy 2024
Equality and Diversity Policy 2023 Freedom of Information Policy 2024
Fixed Asset Policy 2024 Grant Awarding Policy 2023
Health and Safety Policy 2023 Information Security Incident Policy 2023
Internal Control Policy 2024 Internet Banking Policy 2023
Investment Policy 2023 IT and Electronic Communication Policy 2023
Lone Worker Policy 2023 Media Policy 2023
Meeting Attendance Policy 2023 Playground Accident Reporting Procedure 2023
Playground Risk Management Policy 2023 Privacy Notice - General 2024
Privacy Statement 2024 Protection of Children and Vulnerable Persons Policy 2023
Recording and Reporting at Meetings Policy 2023 Reserves Policy 2023 to be reviewed May 2024
Risk Management Strategy Policy 2024  
Social Media Policy 2023 Staff Recruitment Policy 2023
Subject Access Request (SAR) Policy 2024 Subject Access Request (SAR) Procedure 2024
Training and Development Policy 2023 Travel and Expenses Policy 2023
Use of Photographs Policy 2023 Volunteer Policy 2023


Forms for completion:

Form for potential Councillors    Councillor Dispensation Form
Small Grant Application Form  Neighbourhood CIL Application Form
Playground Accident Form  Form for Dispensation Requests by Councillors


Policies relevant for Staff Members only:

Anti Harrassment and Bullying Policy  Anti Bribery and Corruption Policy
Disciplinary Procedure  Disciplinary Rules 
Emergency /Dependent's Leave Policy Equal Opportunities Policy
Flexible Working Policy Grievance Policy
Holiday Policy IT and Electronic Communication Policy
LGPS Pensions Discretonary Policy 2024  
Sickness and Absence Policy Staff Appraisal Policy
Staff Use of Social Media Policy 2023 Whistleblowing Policy