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Roles and Responsbilities April 2020 to 5 May 2021

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) come in to force on 4 April. Broadly speaking, the 2020 Regulations enable local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirement to hold an annual meeting. The 2020 Regulations apply to local council meetings, committee and sub-committee meetings in England. Separate legislation is anticipated for Wales.

The COVID-19/ Coronavirus pandemic and the unprecedented in peacetime Government measures in response to the crisis (e.g. prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable) have meant that the requirement for local authorities to hold public meetings in person with all members present in one place cannot be met. The statutory requirements for meetings are mainly contained in the Local Government Act 1972 (“the 1972 Act”) and the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”).

In recognition of the problem of holding and attending meetings, and further to the lobbying of the National Association of Local Councils (NALC) and others, the Government included s.78 in the Coronavirus Act 2020. This section gave the Secretary of State the power to make Regulations to make provisions for the holding of meetings. The 2020 Regulations set out those provisions.

NALC’s Briefing note: L01-20 | THE LOCAL AUTHORITIES AND POLICE AND CRIME PANELS (CORONAVIRUS) (FLEXIBILITY OF LOCAL AUTHORITY AND POLICE AND CRIME PANEL MEETINGS) (ENGLAND AND WALES) REGULATIONS 2020 provides clarity under Regulation 2 and  Regulation 4 – with regards to appointments made at the Annual Council Meeting held in May.

Regulation 4 - provides that where an appointment would otherwise be made or is required to be made at an annual meeting of a local authority, the appointment continues until the next annual meeting of the authority or until such time as that authority may determine (Regulation 4 (2).

Regulation 6 – confirms that being present at a local council meeting includes being present through remote attendance. The Regulation also disapplies paragraph 7 of Schedule 12 to the 1972 Act. This means there is no requirement for a parish council to hold its annual meeting (for the year 2020).

As such, under delegated powers, the Proper Officer to the Council confirms that the following appointments will remain current until an annual meeting is held (possibly next year) unless the council decides to elect replacements earlier:

  • Chairman
  • Vice-Chairman
  • Chair of the Recreational Facilities Committee
  • Membership of the following Committees: Planning Committee; Recreational Facilities Committee; Policy & Resources Committee; Emergency Planning Committee; Climate Awareness / Environmental Committee 
  • Parish Council Representatives on the following Bodies: Friends of Thurston Library; Cavendish Hall; Thurston Community College Forum; New Green Community Trust
  • Parish Appointed Positions: Tree Warden; Footpath Warden; Bank Signatories; Internal Controller; Village Recorder