Thurston
Parish Council Meetings Post April 2020
The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) come in to force on 4 April. Broadly speaking, the 2020 Regulations enable local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirement to hold an annual meeting. The 2020 Regulations apply to local council meetings, committee and sub-committee meetings in England. Separate legislation is anticipated for Wales.
The COVID-19/ Coronavirus pandemic and the unprecedented in peacetime Government measures in response to the crisis (e.g. prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable) have meant that the requirement for local authorities to hold public meetings in person with all members present in one place cannot be met. The statutory requirements for meetings are mainly contained in the Local Government Act 1972 (“the 1972 Act”) and the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”).
In recognition of the problem of holding and attending meetings, and further to the lobbying of the National Association of Local Councils (NALC) and others, the Government included s.78 in the Coronavirus Act 2020. This section gave the Secretary of State the power to make Regulations to make provisions for the holding of meetings. The 2020 Regulations set out those provisions.
Regulation 5 – this permits the holding of remote meetings. The effect of the Regulation is that persons attending a local council meeting do not need to be in the same place. “Place” means more than one place including electronic, digital or virtual locations such as internet locations, web addresses or conference call telephone numbers (Regulation 5 (1)). To attend a meeting remotely a member in remote attendance must meet specified conditions (see below).
Regulation 5 (6) also enables local councils to make standing orders to specify (i) how voting will be carried out, (ii) how members and the public can access documents and (iii) how remote access of the press and public by electronic means will take place.
Regulation 6 – confirms that being present at a local council meeting includes being present through remote attendance. The Regulation also dis-applies paragraph 7 of Schedule 12 to the 1972 Act.
Regulation 13 – s.1 (4) (a) of the 1960 Act has been amended so that public notice of the time and place of the meeting is deemed to be given if published on the relevant principal authority’s website. The Parish Council is aware of NALC's advice that a council’s decision making is unlikely to be challenged if it only places the notice on its own website and in light of the government's social distancing guidelines, agendas will only be posted on this website.
The Parish Council will therefore, effective 22 April 2020, be conducting all of its meetings virtually through remote attendance using the Zoom platform. Details of the meetings to take place along with information as to how to gain accesss to the meetings will be placed under pages entitled "Events" and "Agendas and Minutes" on this website. Effective 1 May 2020, where social distancing guidance allows, notices will also be placed on the Parish Council's website.
To allow the process to be managed effectively, the Parish Council has adopted a Virtual Meeting Protocol which can be accessed via this link>>
| Date | Type of Meeting |
| 3 March 2021 | Full Parish Council meeting - Virtual - AGENDA can be downloaded using this link |
| 17 March 2021 | Planning Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 17 March 2021 | Council's Committees meeting - Virtual - AGENDA can be downloaded using this link |
| 24 March 2021 | Climate Awareness & Environment Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 24 March 2021 | Recreational Facilities Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 26 March 2021 | Policy & Resources Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 7 April 2021 | Full Parish Council meeting - Virtual - AGENDA can be downloaded using this link |
| 14 April 2021 | Planning Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 14 April 2021 | Council's Committees meeting - Virtual - AGENDA can be downloaded using this link |
| 21 April 2021 | Climate Awareness & Environment Committee meeting - CANCELLED AS DUE TO PERIOD OF NATIONAL MOURNING THREE CLEAR DAYE NOTICE WAS NOT ACHIEVED BY FRIDAY 9 APRIL 2021. |
| 21 April 2021 | Recreational Facilities Committee meeting - CANCELLED AS DUE TO PERIOD OF NATIONAL MOURNING THREE CLEAR DAYE NOTICE WAS NOT ACHIEVED BY FRIDAY 9 APRIL 2021 |
| 28 April 2021 | Planning Committee meeting - Virtual - AGENDA can be downloaded using this link |
| 5 May 2021 | Full Parish Council meeting - Virtual - AGENDA can be downloaded using this link |
| CANCELLED | Emergency Planning meeting - CANCELLED |
| 19 May 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 19 May 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 20 May 2021 | Annual Parish Meeting - Cavendish Hall - AGENDA can be downloaded using this link - PLEASE NOTE THAT DUE TO CHANGES IN LEGISLATION THIS MEETING WILL BE HELD IN PERSON AS A FACE-TO FACE MEETING. NUMBERS WILL BE RESTRICTED DUE TO THE CAPACITY OF THE VENUE. Agenda can be downloaded using this link |
| 26 May 2021 | Emergency Planning Meeting - Venue TBC - Agernda can be downloaded using this link |
| 26 May 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 28 May 2021 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 2 June 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 9 June 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 9 June 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 16 June 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 23 June 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 7 July 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 14 July 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 21 July 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 28 July 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 30 July 2021 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 4 August 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 11 August 2021 | Emergency Planning meeting - Venue TBC - AGENDA can be downloaded using this link |
| 11 August 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 18 August 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 25 August 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 25 August 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 1 September 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 8 September 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 15 September 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 22 September 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 24 September 2021 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 29 September 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 6 October 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 13 October 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 20 October 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 27 October 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 3 November 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 10 November 2021 | Emergency Planning meeting - Venue TBC - AGENDA can be downloaded using this link |
| 10 November 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 17 November 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 24 November 2021 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 24 November 2021 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 26 November 2021 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 1 December 2021 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 8 December 2021 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 15 December 2021 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 12 January 2022 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 19 January 2022 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 26 January 2022 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 28 January 2022 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 2 February 2022 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 9 February 2022 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 16 February 2022 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 23 February 2022 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 23 February 2022 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 25 February 2022 | Emergency Planning meeting - Venue TBC - AGENDA can be downloaded using this link |
| 2 March 2022 | Full Parish Council meeting - Venue TBC - AGENDA can be downloaded using this link |
| 9 March 2022 | Council's Committees meeting - Venue TBC - AGENDA can be downloaded using this link |
| 16 March 2022 | Planning Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 23 March 2022 | Climate Awareness & Environment Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 23 March 2022 | Recreational Facilities Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
| 25 March 2022 | Policy & Resources Committee meeting - Venue TBC - AGENDA can be downloaded using this link |
