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Parish Council Planning Matters

Wed, Sep. 16, 2020 7:45pm — 9:00pm

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The next meeting of the Thurston Parish Council Planning Committee will be a virtual meeting to take place on Wednesday 16 September 2020 commencing at 7.45pm. As this will be a video meeting, should members of the public wish to observe the meeting, they should use the link on the agenda. An agenda can be accessed by using this link.

Alternatively members of the public may still submit comments on any item on the agenda via email to the Clerk: clerk@thurstonparishcouncil.gov.uk  ahead of the meeting.

The minutes and all public documents associated with this agenda will be published as usual. In providing any comments members of the public accept that, where they are suitable, they may be considered at the meeting and published in our minutes.

Any individual submitting comments should ensure that their name, address and contact details are included in their communication and should note that anonymous submissions will not be accepted.

To view the associated papers for this meeting please click here to be redirected to the relevant page on this website.

 

To search for an application as submitted to Mid Suffolk, go to the Mid Suffolk site mid suffolk planning pages and search for Planning Applications, Appeals and Enforcements by keyword, application reference, postcode or by a single line of an address.

Please note that Mid Suffolk has stated that due to COVID-19 -  all planning applications, correspondence and payments should now be submitted electronically.

Please also note that on Mid Suffolk's website - it is stated that 

"We will continue to validate Applications and expect to commence consultation and publicity.

We are looking to prioritise decision making using innovative approaches as need be where this will support the local economy. We will work with applicants and others proactively to agree extensions of time for decision making.

In the current circumstances we are suspending the displaying of site notices and will be undertaking publicity by neighbour notification letter and website publication only, as an interim measure, in order to continue to safeguard public transparency. We will be continuing to publicise applications in the East Anglian Daily Times and on our website in the usual way.

We are reviewing all of those cases that would normally be reported to planning committees and will be taking a case by case approach. We are considering whether we may need to arrange virtual committee meetings and information regarding future arrangements will be made available on the Councils' website in due course.

At the current time we are unable to offer face to face meetings as part of the Pre-Application Advice Service, but we are able to offer audio, video or web conferencing service as an alternative where appropriate.

This message will be updated regularly so please keep reviewing this page."

 

Legislation covering meetings during COVID-19 

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) come in to force on 4 April. Broadly speaking, the 2020 Regulations enable local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirement to hold an annual meeting. The 2020 Regulations apply to local council meetings, committee and sub-committee meetings in England. Separate legislation is anticipated for Wales.

The COVID-19/ Coronavirus pandemic and the unprecedented in peacetime Government measures in response to the crisis (e.g. prohibitions on gatherings, social distancing, self-isolation and shielding of those deemed to be the most vulnerable) have meant that the requirement for local authorities to hold public meetings in person with all members present in one place cannot be met. The statutory requirements for meetings are mainly contained in the Local Government Act 1972 (“the 1972 Act”) and the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”).

In recognition of the problem of holding and attending meetings, and further to the lobbying of the National Association of Local Councils (NALC) and others, the Government included s.78 in the Coronavirus Act 2020. This section gave the Secretary of State the power to make Regulations to make provisions for the holding of meetings. The 2020 Regulations set out those provisions.

Regulation 5 – this permits the holding of remote meetings. The effect of the Regulation is that persons attending a local council meeting do not need to be in the same place. “Place” means more than one place including electronic, digital or virtual locations such as internet locations, web addresses or conference call telephone numbers (Regulation 5 (1)). To attend a meeting remotely a member in remote attendance must meet specified conditions (see below).

Regulation 5 (6) also enables local councils to make standing orders to specify (i) how voting will be carried out, (ii) how members and the public can access documents and (iii) how remote access of the press and public by electronic means will take place.

Regulation 6 – confirms that being present at a local council meeting includes being present through remote attendance. The Regulation also disapplies paragraph 7 of Schedule 12 to the 1972 Act.

Regulation 13 – s.1 (4) (a) of the 1960 Act has been amended so that public notice of the time and place of the meeting is deemed to be given if published on the relevant principal authority’s website. The Parish Council is aware of NALC's advice that a council’s decision making is unlikely to be challenged if it only places the notice on its own website and in light of the government's social distancing guidelines, agendas will only be posted on this website.